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PRONESTOR BOOKING gives employees an easier working day and more time when ordering rooms, catering and other resources for meetings
Meetings are part of daily life for employees in a company. Users of Outlook are familiar with setting up meetings in the Outlook calendar and from there inviting participants. If a room is required, one would probably need to contact the reception which acts as the meeting liaison point. If catering such as coffee, water and fruit is desired, this would need to be ordered from the kitchen either via email or by manually completing an order note from the intranet. Internal service would need to be contacted to reserve projectors or request specific table arrangements. Lengthy and manual processes the often lead to double bookings and delivery mistakes.
PRONESTOR BOOKING is a professional meeting planning and booking solution, giving meeting organisers an easier work day as all manual procedures are automated and the planning and booking flows are optimised and unified in one and the same procedure. For meeting organisers this means, first and foremost, that they can do an entire booking themselves, resulting in significant time saving and providing them with the certainty that their booking is secure.
Complete integration with Microsoft Outlook means that PRONESTOR BOOKING works as a natural extension of Outlook’s meeting planning.
Meeting organisers will again experience a significantly easier work day in relation to meeting bookings. They set up a calendar appointment in Outlook and invite participants as they usually would and, via PRONESTOR BOOKING they book meeting rooms, AV-equipment, catering, cars etc.(indsæt screen dump af kalenderaftale med proNestor logo i Ribbon). When goods are ordered from the kitchen and e.g.
a specific table arrangement is required, the respective departments are automatically notified. When calendar bookings are moved, repeated or deleted, PRONESTOR BOOKING ensures that the booked meeting resources are also automatically moved or deleted in line with any changes. Meeting organisers always receive an email confirmation, also when changes are made.
Quote from client
“The entire process of planning our numerous meetings has been drastically simplified, meaning that it is also much less time-consuming than before.
PRONESTOR BOOKING is extremely well-integrated with MS Outlook and features the same simple user interface. Because of this, it is amazingly easy to learn how to use. If you didn’t know better, you’d actually think that it was a part of MS Outlook and not a separate product from a different supplier.
Organizers can quickly view all of the resources they have booked for a given event in a comprehensive overview. This also enables them to check whether the correct types and quantities of resources have been booked at the correct time, etc.
The user interface couldn’t be any easier, and it also features very good online user help.”
Flemming Møss
Naestved Municipality
Read more about the meeting organizer benefits using PRONESTOR BOOKING here…
See video for booking meetings via Outlook here…
Read more about the resource calendar and resource booking via Outlook etc. here…