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PRONESTOR BOOKING and PRONESTOR VISITOR MANAGEMENT are invaluable work tools, providing the reception with a quick and easy overview of meeting activities and visitors
The reception is the nerve centre in many companies and often plays a major role in administering meeting rooms and receiving visitors. In many companies, these tasks are still carried out with paper calendars and homemade systems, which can lead to time consuming and arduous procedures for the reception.
In PRONESTOR BOOKING all employees in the company are themselves able to book, move, cancel and repeat bookings of meeting rooms, catering and other resources. As such, the reception is no longer involved in that task and time is freed up to concentrate on other administrative tasks.
When colleagues and external visitors are invited as part of a meeting booking their names will automatically register in PRONESTOR BOOKING. The reception is thus provided with a complete overview in one and the same system, from which they can also retrieve lists of the entire day’s meeting activities and have them presented both on screen and on paper. Hence, they are always well informed, ensuring a professional reception of visitors.
The reception can be granted special user rights in PRONESTOR BOOKING, which, for example, can give them the possibility to amend existing meeting bookings, administer meeting rooms and authorise bookings, dependent of course on whether the company wants to give these rights to its reception.
PRONESTOR BOOKING automatically notifies the meeting organiser of any changes made by the reception e.g. a new meeting room and delivery place for any catering. In this way, all relevant persons are automatically notified without the need for reception to pass on the message via telephone or email.
Quote from client
“We use PRONESTOR BOOKING to keep track of all of our conference rooms, to plan our numerous daily meetings and to reserve facilities with the desired equipment.
This provides us with a complete overview of the day’s meeting activities and greatly eases everyday planning.
PRONESTOR BOOKING is a very easy-to-use and clear tool, and is fully integrated with our Outlook calendar. This means that all reservations function as a natural element of meeting planning in Microsoft Outlook”
Christina Müller
Carnegie Bank
Read more about the benefits for the reception when using PRONESTOR BOOKING here…
PRONESTOR VISITOR MANAGEMENT
- Is a professional visitor registration system which allows the front desk to register guests and visitors in an easy and simple way.
PRONESTOR VISITOR MANAGEMENT (pvm) is an independent software solution that enables the reception to register all guests easy and simple. It is possible to prepare and print visitor badges in advance with date, host and guest name, so everything is ready for the guests’ arrival. They can at all-time pull reports on visitors history through time.
PRONESTOR BOOKING and PVM work together and separately. The visitors, who are listed as participants in meetings booked in PRONESTOR BOOKING, are automatically created in PVM.
Read more about PVM - a professional guest registration solution here.