Features

Below is a complete feature list of the many options and features available in PRONESTOR VISITOR MANAGEMENT.

 

General functions

• Database: Microsoft SQL.
• Multiple locations/lobbies/reception desk support.
• Multi-user reception support – many companies sharing one reception.
• Unlimited label/badge printing – no limits to the number of labels/badges can be printed.
• Multiple printers support.
• Password protected system configuration.
• Simple installation and configuration.
• Simple and intuitive user interface.
• Ability to generate and print visitor reports.
• Ability to customise the look and feel of the system.

 

Receptionist module

Registration

• Group visitors by visitor categories e.g. customer, contractor, etc.
• Auto-complete visitor name when entering name of recurring visitors.
• Visitor name – name drop down with auto suggestion.
• Visitor name – drop down only shows visitors with activity within the last 3 months.
• Visitor name – drop down do not show duplicate names.
• Auto capitalization of visitors first name, last name and visitor company.
• Easy and fast host look-up.
• Auto-complete host name.
• Search on hosts using full name or initials.
• Define a valid period for each visit – start and end date/time.
• Ability to add a note for each registered visit.
• Easy to read resource list. The resource list can include access cards, hard hats, etc.
• Record handed out resources to the visitor such as access cards, hard hats, etc.
• The resource list only contains available items i.e. resources that have not been handed out.
• Optional registration details – e.g. record a visitor’s license plate details when using visitor parking.*

Features

• Ability to print to different printers depending on visitor category.
• Ability to print parking permit labels that can be placed on a visitor’s car dashboard.*
• Ability to print different badge layout/design.
• Print multiple badges to groups of visitors.
• Grant controlled WiFi access for your visitors – individual user name and password will be printed on the name badge and the WiFi access is only valid until check-out.*
• Barcode scanner support for quick check-in and check-out registration (different sound validation on approved /not approved scan).*
• Automatic reminder for visitor to return handed out resources when a visitor checks out.
• Keep track of the number of printed name badges for each visit.
• Automatic e-mail and SMS/text notification to host upon visitor check-in.*
• Customizable content for e-mail and SMS/text notification.*
• VIP/Security list (Watch list) with pop-up notification.*
• Pie chart gives reception a quick status on the number of current registrations and visitors.
• Pre-register expected visitors in advance for faster visitor handling.
• Import functionality – fast pre-registration of visitors from Excel, Word, CSV, etc.
• Ability to pre-print name badge before a visitor arrives without checking in the visitor.
• FDA/ISO/OHS visitor processing – pop-up reminders can be displayed for the receptionist (or guard) to inform them that a visitor needs to go through an organisational introduction/training process. Furthermore the system logs when a visitor has last been presented with this information.*
• Lists visitors based on the following categories – pre-registered, checked-in and checked-out.
• Show specific visitors on large screens and displays – e.g. on displays in reception areas.
• Recurrent visitor functionality – one visitor badge can be used on multiple visits (check-in and check-out) within the valid period.
• Data base clean-up.

Name badges

• Customizable designs.
• Print logo(s) on name badges.
• Use your own corporate font and design on name badges.
• Print to any Windows-supported printer.
• Print to any badge size.
• Print special badges for specific visitor categories.
• Print anonymous badges.

Raports

• Print reports of all visits in a given period.
• Print evacuation reports in a second.
• Filter reports on a visitor’s specific activities.
• Filter reports on activities within a given period.
• Filter reports on location.

Configuration

• Print options on label/badge:
• Colouring – print any text in specific colour.
• Last name, first name – decide how the visitor name should be printed on name badge
• WiFi data – print unique WiFi access code on name badge.*
• Printer setup – use more than one printer type to print badges.
• Different user interface languages.
• Barcode scanner activation.*

Logging & history

• The system logs a visitor’s full name, company, phone and host details.
• Automatic log of time stamp (check-in and check-out).
• Automatic log of visitor’s check-in and check-out location (reception area).
• Automatic log of who (name of receptionist/guard) handled the visitor check-in and check-out.
• Searchable log/history of visits.

 

Self-registration module

Design

• Fully customizable screens (HTML).
• Show video/flash content.

Features

• Support for different languages.
• Touch-screen monitor support.
• Virtual keyboard (touch-screen required).
• Barcode scanning – scan visitor badges on check-in and check-out.
• Quick check-in – use your phone number to register (works only for approved visitors).
• Display non-disclosure-agreements.
• Customizable OHS process requirements.
• Automatic printing of name badges.
• Automatic notification to host by e-mail or SMS/text.

Configuration

• User friendly configuration setup.
• Optional configuration – choose visitor category upon registration.
• Optional configuration – request visitors mobile phone details upon registration.
• Optional configuration – visitor’s confirmation of host name.
• Different host look-up methods (auto complete, pop-up host list, enter full name manually).

 

Host import module

• Centralized host/user administration.
• Integration to Microsoft Active Directory (AD).
• Automated scheduled update from MS Active Directory – e.g. every night or every hour.

* All features marked with a (*) are optional.