Finances

With proNestor Booking, your accounting department gains a unique tool for registering and invoicing expenses in connection with meetings.

proNestor's booking solution makes it easy to manage your company's meeting activities.

 

 

Keep track of finances with proNestor Booking

The financial department is responsible for invoicing various meeting expenses to the correct accounts and departments in the company. The financial department needs complete and correct information in order to enter various vouchers and expenses into the correct accounts. With proNestor Booking (PNB), the financial department's day to day work is made easier and potential data entry errors are eliminated.

 

Documented time savings

For more than ten years, PNB has served companies throughout Denmark and many financial departments use PNB daily with great success. They all find that the work relating to registration of meeting expenses is eliminated, thereby freeing up a great deal of time. Some have saved as much as a full-time position and now spend their time on other important tasks.

 

Automated accounting and reduced administration

PNB secures electronic delivery of accounting data to the financial department and is easy and simple for everyone to use. When booking meetings and ordering food and refreshments, the meeting organizer must indicate the food expense account. After processing by the company kitchen, the final invoicing information is automatically sent to the financial department and data can be automatically registered and recorded in the company's financial system.

Invoicing data is delivered electronically with the data required by the financial system, in a format that the system can read (e.g. csv, xml).

As an alternative to this automatic transfer, PNB can also deliver data in structured form - e.g. in the form of reports for processing in spreadsheets, making the data quick and easy to register.

This frees the financial department from investigative work and manual data entry tasks.

 

Data for processing and analysis

In PNB, it is easy to extract reports and data for financial analyses and processing. For example, it is possible to extract reports that show the utilization of facilities, ordering of certain types of food and refreshments, AV equipment, etc. Thus, it is easy to establish an overview of the frequency and patterns of use.

The system contains an array of data in structured form, making it easy to adapt data extraction to the needs of the individual customer.

 

Overview and auditing

PNB secures a comprehensive and complete overview of meeting activities, including the purpose of the meeting (e.g. internal or external meeting) and lists of internal and external meeting participants by name and company.

The program's historical data remains intact down to the smallest detail, which ensures the necessary documentation, e.g. in connection with audits.

 

Do not settle for less from your booking system

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Getting started is easy

KitchenOrganizerManagementReception Desk

The work process relating to the entry of meeting expenses for multiple food expense accounts is significantly easier with proNestor Booking. For example, expenses relating to food and refreshments from the kitchen are now registered directly in our financial system (PeopleSoft) via invoices that are automatically sent to the accounting department after the completion of a meeting.

This means that we no longer have to manually register order forms from the kitchen, which saves us a lot of time.