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Many companies lack a comprehensive solution for ordering conference rooms, food and beverages and other equipment, resulting in unnecessary time consumption to complete these tasks.
With the help of the right solution, this wasted time can be eliminated and significant savings can be had. With proNestor Booking, your company gains a solution that gathers all of the necessary information and resources. Thus, the ordering process is streamlined into a single procedure in a single system.
Planning, conducting and invoicing meetings are often time-consuming and complicated processes in a company. Meeting announcements are typically issued in the electronic calendar, while ordering food and beverages may be performed via an e-mail to the kitchen and booking facilities and registering guests may require an additional e-mail or call to the reception desk, etc.
Then, this manual work is transferred to the various involved parties and suppliers, such as the kitchen, reception desk, internal services and financial department, which has the task of administrating the expenses.
All of this requires a great deal of time and involves redundant work, manual entries, risk of errors and imprecise information, poor overview due to a lack of reports and lists, manual registration of expenses, waiting time and a lack of flexibility.
Your company's booking system must ensure that all employees have the best possible working conditions, without unnecessary and time-consuming work. Below is a list of the benefits and advantages that PNB provides the various areas of your company with tasks relating to meetings.
Save a lot of time with a simple and efficient ordering process that includes search options to identify the availability of facilities and equipment, as well as the kitchen's food and beverages menu and order form. Orders can be placed directly in Microsoft Outlook calendar appointments as a natural extension of meeting planning.
Reports and lists of the day's orders provides a complete overview of the day's tasks. Significant streamlining of administrative procedures provides considerable time savings.
The reception desk requires an overview of the day's meeting
activities and a simple tool for administrating and approving
conference room bookings.
When receiving guests, it is also important to the company that the
reception desk is professional and that guests feel welcome and
expected upon arrival.
The reception desk is also often responsible for internal services - see the benefits listed above.
Manual entry and administration of meeting expenses is eliminated. All invoicing information is delivered electronically and directly to the financial system from PNB.
The meeting organizer is required to provide relevant meeting information, including invoicing information to be used by the financial department for accounting purposes.
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Quotes fromManagement testimonial
Leif Gjennes Møller
With proNestor, AstraZeneca has achieved two significant benefits.
We have gained a system that is easy and intuitive for individual users when ordering conference rooms and resources.
In addition, we have gained a system that provides our kitchen, service and financial departments with easier procedures in a number of areas, which has provided the tangible benefit of our financial and service departments saving 1-2 workdays per month.
Furthermore, proNestor is a partner with very professional employees who are dedicated to delivering a suitable solution, from sales to development and support – and always very quickly when necessary. Their approach should be envied and emulated by other IT suppliers. We warmly recommend proNestor for all of these reasons.