Reception Desk

With proNestor Booking, the reception desk gains a unique tool for administering the company's meeting activities, such as managing conference rooms and other resources.

proNestor's booking solution can be expanded with visitor registration and printing visitor badges, as well as displaying the day's meeting activities on screens.

Part of ‘booking’ module

  

Keep track of your company's activities with proNestor Booking

The role of the reception desk varies greatly from company to company. In many cases, the reception desk is the company's administrative focal point.

The reception desk possesses a comprehensive overview of the day's meeting activities and ensures that visitors are greeted professionally and that all meetings are conducted as planned, without errors or shortcomings.

With proNestor Booking (PNB), it is easy for the reception desk to ensure an uncomplicated and well-planned everyday routine in the company, without time-consuming manual work and without involving all of the other departments.

 

Flexible and user-friendly

PNB adapts the booking process to meet the wishes and needs of the reception desk, for example in relation to administration of conference rooms and approving orders.

Many reception desks in a wide range of companies use PNB in their everyday operations. They all find that their day-to-day work is made easier and that their time is spent more constructively. And PNB is also easy to use. All of the necessary information is entered into the system by the meeting organizer and the reception desk can extract lists of meetings and meeting orders.

 

Booking meetings and visitors

When booking meetings, the meeting organizer must indicate how many visitors will be participating. The names of these participants can also be entered into the system. The reception desk saves a great deal of time on administration, as manual entry of visitors is replaced by the automated system. This provides the reception desk with an easy and simple overview of the day's guests - both those from within the company and external visitors.

 

Daily overview

When receiving guests, it is also important that the company comes across as professional. With the aid of unique, comprehensive lists of the day's meeting activities both on-screen and on paper, the reception desk can prepare in advance for the day's meetings and receiving guests, so that they feel welcome and expected upon arrival. Thus, the receptionist has up-to-date information and avoids appearing unaware of meetings and visits.

 

Ability to change meeting orders

It is possible to assign special user rights to the reception desk in PNB. With these rights, the reception desk can change existing meeting orders. For example, it is possible to move the meetings to new locations, while PNB automatically ensures that the meeting organizer and kitchen are given the message about the new meeting and delivery location.

PNB automatically sends e-mails about any changes to all of the involved parties. Thus, everyone is automatically kept up-to-date without the reception desk having to transmit messages by telephone or e-mail.

 

Professional guest management with proNestor Guest

proNestor Guest (PNG) is a separate solution that enables reception desks to easily and simply register all of the company's guests. It is possible to prepare and print out visitor badges in advance with dates, as well as host and visitor names, so that everything is at hand when visitors arrive. PNG also registers the time of arrival and departure of all guests.

PNB and PNG work together seamlessly. Guests who are listed as meeting participants in PNB are automatically registered in PNG. Thus, reception desks can easily and simply print out visitor badges without manual entries.

 

Do not settle for less from your booking system

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KitchenOrganizerManagementFinances

We use proNestor Booking to keep track of all of our conference rooms, to plan our numerous daily meetings and to reserve facilities with the desired equipment.
This provides us with a complete overview of the day’s meeting activities and greatly eases everyday planning.

proNestor Booking is a very easy-to-use and clear tool, and is fully integrated with our Outlook calendar. This means that all reservations function as a natural element of meeting planning in Microsoft Outlook