Conference & Meeting Room Scheduling Software
Conference & Meeting Room Scheduling Software
Read what our customers say about us
“Yarra Valley Water has around 150 meetings a day, of which about 30% are spontaneous and the remaining meetings are prebooked. Because all our rooms are now back on line we no longer have much contention. No-shows are down to less than 5% of all bookings.”
“Pronestor has eliminated delivery mistakes and double bookings. Meeting organisers now feel secure when making bookings. All in all, Pronestor saves us 55 hours per month.”
“We are an investment bank with some of Denmark’s biggest funds and companies as clients. They expect the highest professionalism from us, not just in terms of counsel but in everything we do. Therefore, when we hold client meetings, everything has to be 100% in order. Pronestor has helped ensure this.”
The three steps in your meeting booking journey
Plan your meeting with Pronestor's Conference Room Scheduling Software
A smooth, easy to use and digital room scheduling software is key when you want efficient work processes and avoid non-productive time. Pronestor’s room scheduler is easy to set up as well as easy to use and its many advantages will impress you and your employees.
For example, would you like to avoid double bookings? And would you like to see detailed information about the meeting or conference room as you’re making the booking? When you have a larger number of rooms it becomes much more challenging to remember each rooms’ capacity and equipment and this is where Pronestor really makes a difference. We often recommend including our conference room displays for a complete setup as this visibly changes your meeting room culture and instantly create value.
One booking platform for companies in shared office premises
When you’re working side by side with organizations in co-working spaces, you may be unaware of the fact that you share many of the same hurdles involving meeting planning. So, what if we told you that Pronestor transforms these hurdles into a common solution that ensures that everything is automated. Meeting planning shouldn’t take up all your working hours. Let Pronestor do the heavy-lifting with our meeting room booking system so you can concentrate on doing what you do best!
Meeting room booking system handling scheduling on different locations and time zones - one booking flow
Imagine you want to schedule a video or teleconference for the ‘home’ offices for London, New York and Madrid. Working with Outlook, Pronestor Planner's meeting room booking system understands the time differences and allows you to see them so you can plan effectively.
All the meeting times are shown to the invitees in their local time. What’s more, you’ll have a complete overview of which rooms are available and when so you’ll find appropriate time slots fast.
Schedule meetings from any device - Pronestor & Exchange are best friends
Install - Connect to MS Exchange - Go!
Installing Pronestor Planner and performing a proof of concept is simple. Keep your room resources on the MS Exchange server and install Pronestor Planner on a web server. Connect the two - the rest is migrated automatically.
You don’t have to make any changes to how you work already. Booking meeting rooms in Outlook is done as usual – from any device!
Use data from Pronestor Planner to under-stand employees’ usage of facilities
What’s the status of your facility usage? How does this affect employees’ work processes? Pronestor Planner includes our analytical module that provides insights into how your facilities are used and based on this, you’ll better understand your users’ usage of the office space.
Why is this important? Available facilities are important for the workflows within your office, and should always support your colleagues. To get a better understanding of how to help your colleagues, our Insights module supports you with specific actions points based on data from your solutions.
Don’t think! Just book!
Search by criteria
You no longer have to remember the functionalities of the many meeting rooms available to you. Are you looking for a meeting room with a capacity of five people? Or maybe you need a whiteboard to properly facilitate a workshop? With our room scheduling software, you simply search by criteria instead of the name of the room and instantly find a place that fits your need. It’s as easy as that!
Using Pronestor as your meeting management software will enable you to add images and detailed information to your conference and meeting rooms. It makes the room scheduling process effortless for you and especially for new employees who aren’t yet familiar with your office. This has also proven to be an efficient tool to avoid wrong bookings as you’re never in doubt of the room’s capacity, equipment, and location.
Get an overview
Our room scheduling software generates a clear and understandable overview of the usage of meeting and conference rooms; when, where, and by who. This especially assists your receptionist, who will find it simple to welcome your visitors and instantly point them in the right direction. Giving your visitors a smooth welcome is the first step to making a good impression and ensuring the company’s professional and efficient appearance.
Get a 30 minutes free demo of Pronestor Planner
Greet your visitors with Pronestor Visitor Management System
Pronestor Visitor's Visitor Management system is what you need for handling your visitors, making them feel like VIPs. You get a complete overview of all your visitors; automated notification when they arrive; and they can be out-registered either by the receptionist or by scanning their own name badge. Reporting lets you see who’s been where and to see whom. You can give them WiFi access when they enter – and it will be turned off again automatically when they leave. Pronestor Visitor can handle multiple entry points across multiple locations.
A complete overview of visitors - integrated into your calendar system
Whether you have a staffed or unstaffed reception, this solution is exactly what you’ve been missing. It consists of two modules, where the first one ensures that the reception has insight into who will visit the premises and can act accordingly – especially in case of an emergency. The other part is the self-registration module, where the visitors can complete the check-in themselves. In here, the visitor management system displays all the different organizations for the visitor can choose - great for companies in multi-tenant facilities.
Automated self-registration with QR code - Visitor Boarding Card
Visitor treatment just got even easier. With Pronestor's Visitor Boarding Card, your visitors will receive the informative card in a timely matter that will make their trip to your location as smooth as possible. And that's not even all of it! An enabled QR-code makes the check-in happen within seconds and provides the visitors with a name badge. Now, this is how you take Visitor Treatment to the next level! Read more about our visitor management solution.
Pick up on visitor behavior from Pronestor Visitor in our Insights module
How many visitors do you have on your locations on a yearly basis? Or just monthly? The data from Insights can play an important role in helping your reception.
With our integrated analytical module, you can help your reception accommodate for upcoming events, know when to increase staffing, or if additional pre-registration is needed. Knowing the total amount of visitors will help you decide if your facilities need to enhance security measures to accommodate the increase in visitors.
Questions? Use our live chat in the right corner!
Begin your meeting with Conference Room Scheduling Display
By providing room scheduling software, we strive to simplify your booking process! By combing with room booking panels, you create an overview for everyone in your organization and makes it easy to locate one's booked room.
Remember that having a room scheduling software is about much more than just making it easier to book a room. Together with room booking panels, the application eliminates no-show and creates room for spontaneous bookings.
Say goodbye to no-shows with on-screen confirmation
Tap the screen to confirm that the meeting has started and the room belongs to you. If the meeting finishes early, you simply terminate it and the room becomes free for use. If no confirmation is received during a certain period before (or after) the meeting is due to start, the room is released for use. That way, you maximize your resources.
Minimize disruption and cut delays with on-screen error reporting
There’s nothing worse than when you’re just about to start a meeting… everybody’s there… you’re getting ready to launch into your presentation… and the projector doesn’t work. Or the speakerphone doesn’t work.
With Pronestor Display, equipment malfunctions can be reported, as they happen, directly from the meeting room display. Just tap the icon and the relevant people will be notified automatically so the problem can be rectified swiftly.
We deliver the software and you choose your hardware - we are hardware independent
If a device can support a browser, it can support Pronestor Display. It’s totally hardware agnostic. Pronestor Display is purely a software solution. And it’s been carefully designed so it’s completely device independent. If you have old kit, you can invariably use it with Pronestor Display – so you save money by not having to invest in new equipment.
Installing a display solution doesn’t need be too costly. If you already have older generation tablets or intelligent screens, they can be used for Pronestor Display perfectly adequately. For example, if many of your staff use iPads, and you’ve just upgraded them from second generation to fourth generation, you can use all the old iPads as display devices.
We collaborate with two distributors delivering enterprise display solutions to competitive prices.
Do you have the right number of meeting rooms? Get the answer with data from Pronestor Display
Once you've installed Pronestor Display, the weekly meeting activity is registered through your display screens. Tapping into that data is essential for your Facility Management in order to get the full picture of your company's facilities. Often, your existing facilities are sufficient, but once you have actual insights into the number of no-shows, you get a clear picture of users’ behavior.
Pronestor Insights provides you with facts about three types of meetings; confirmed meetings, no-shows and spontaneous meetings. By keeping an eye on data, you will clearly see if you need additional rooms or if you need to optimize the usage of existing facilities.
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